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ESO Finance Committee 166th Meeting

Hybrid mode, 3 and 4 May 2022

 

3 May
 Session Document for Status  
11:00
 C   Closed Session        
11:30 O 1. Opening of the Meeting and Adoption of the Agenda FC 2323 rev. 2 approval
(Simple Majority)		 Approved - Public    
11:35   2. Minutes of the previous FC Meetings        
  O   - Draft Minutes of the 165th Meeting; open sessions

FC 2317

 approval
(Simple Majority)		 Approved - ESO Internal
  
  R
   - Draft Minutes of the 165th Meeting; restricted sessions FC 2318 conf.
 approval
(Simple Majority)		 Approved - Confidential  
11:40 O 3. Matters Arising verbal information    
11:50
   4. Remarks by the Director General        
  O   - Overview and Recent Developments
 verbal information    
12:35   5. Progress Reports        
  O 5.1 Paranal Instrumentation Programme Plan and 6 Monthly Report, March 2022

Cou-1990 rev.

Cou-1990 rev. 2

(2nd revision during meeting)

 information Public
  O 5.2  ELT Project 6 Month Update, March 2022 verbal
 information  
13:30     Lunch Break      
14:15 R 5.3 ELT Project 6 Month Financial Overview Update, March 2022 Cou-1995 conf.
 information Confidential  
  R 5.4 ELT COVID-19 cost impact Cou-2000 conf. discussion Confidential  
15:45     Coffee Break        
16:00   6. Personnel Matters
        
    6.1 Report on Tripartite Group verbal information    
  O 6.2 Implementation of a new article in the Staff Rules and Regulations to regulate the recovery of undue payments Cou-1992 recommendation
(Simple Majority)		 Approved - ESO Internal    
  O 6.3 Amendments to the Administrative Circular No. 6 “Education Grant” and the Staff Regulation article R A 10.03 Cou-1993 recommendation
(Simple Majority)		 Approved - ESO Internal    
  O 6.4 Report on Staff Engagement Survey verbal information    
  O 6.5 Interim solution for data in the ESO salary adjustment formula Cou-1956 rev. 2 recommendation
(Simple Majority)		 Approved - ESO Internal  
17:15     End of Day 1        
4 May
 Session Document for Status
10:00   7. Financial Matters      
  O
 7.1 Situation of Member States' Contributions
 verbal information
  O 7.2 Scale of Contributions 2023 Cou-1998 recommendation (Two-thirds Majority and Weighted Voting) Approved - ESO Internal
  O 7.3 ESO Financial Statements for the Year 2021 Cou-1991
 recommendation (Simple Majority) Approved - ESO Internal
11:00     Coffee Break      
  O 7.4 External Audit Report 2021 and Granting of Discharge to the Director General Cou-1999
 recommendation
(Simple Majority)		 Approved - ESO Internal
  O 7.5 Financial Challenges for ESO verbal
 information
  
12:30     Lunch Break      
13:15   8.0 Procurement Matters      
  R 8.1 Procurement Statistics and Industrial Return Coefficients FC 2324 conf. information Confidential
  R 8.2 Amendments to existing Contracts related to LPO
 FC 2325 conf. rev.
 approval
(Simple Majority)		 Approved - Confidential
  R 8.3 Overview of placed Contracts above 50,000 EUR FC 2326 conf.   information Confidential
  R 8.4 Award of Contracts exceeding 500,000 EUR not related to LPO      
      - Security Services at ESO Vitacura and for the ALMA, Paranal and La Silla Observatories
 FC 2327 conf. approval
(Simple Majority)		 Approved - Confidential
      - Supply and Maintenance of Cisco Equipment and Support Services for all ESO sites in Chile FC 2328 conf. approval
(Simple Majority)		 Approved - Confidential
      - Supply and Maintenance of Cisco Equipment and Support Services for ESO HQ FC 2331 conf. approval
(Simple Majority)		 Approved - Confidential
  R 8.5 Amendments to Existing Contracts not related to LPO
 FC 2329 conf. rev. approval
(Simple Majority)		 Approved - Confidential
  R 8.6 Single Source Procurements Exceeding 250,000 EUR not related to LPO FC 2330 conf. approval
(Simple Majority)		 Approved - Confidential
14:15     Coffee Break      
14:30 R 8.7 Best Value for Money evaluation after three years verbal information  
15:00 O 9.
 Next Meetings      
15:15
 O 10. Other Business      
15:30     End of Meeting      
             
      * AU voting      
             
      Zip folder (all documents)     Confidential
             
             

FC 2332 conf. -  Summary of Recommendations and Desicions of the 166th Finance Committee meeting (confidential)

 

Presentations

Title

Classification
Overview and recent developments ESO internal
ELT Programme Status Confidential
ELT Programme 6 Month Financial Overview Update March 2022 Confidential
ELT COVID-19 COST IMPACT
 Confidential
Tripartite Group Meeting Report ESO internal
Recovery of Undue Payments ESO internal
Education Grant Revised Administrative Circular No. 6 and SRR ESO internal
Engagement survey 2021 and action areas ESO internal
ESO Salary Adjustment Formula ESO internal
Financial Statements 2021 ESO internal
External Auditors' Audit Opinion and Report ESO internal
Financial Challenges for ESO Confidential
Best Value for Money evaluation after 3 years Public
   
Zip folder (all presentations) Confidential