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ESO Finance Committee 152nd Meeting

Garching, 8 and 9 May 2018

8 May
 Session Document for Status
09:00
 C
   Closed Session      
09:30 O 1. Opening of the Meeting and Adoption of the Agenda FC 2170 rev. approval
(Simple Majority)		 public
09:35   2. Minutes of the previous FC Meetings      
  R
   - Draft Minutes of the 151st extraordinary Meeting; restricted sessions FC 2169 conf. approval
(Simple Majority)		 confidential
  O
   - Draft Minutes of the 150th Meeting; open sessions FC 2157 approval
(Simple Majority)		 ESO internal after approval
  R   - Draft Minutes of the 150th Meeting; restricted sessions FC 2158 conf. approval
(Simple Majority)		 confidential
  O   - Matters Arising verbal information  
10:00
   3. Remarks by the Director General      
  O   - Overview and Recent Developments
 verbal information  
10:45     Coffee Break      
11:00   4. Progress Reports      
  O   - Paranal Instrumentation Programme Plan and 6 Monthly Report, March 2018 Cou-1768 information public after approval
  O   - ELT Project 6 Month Update, March 2018 Cou-1769 information public after approval
  R   - ELT Project 6 Month Financial Overview Update, March 2018 Cou-1770 conf. information confidential
12:00   5. Financial Matters
      
  O 5.1 ESO Financial Statements for the Year 2017 Cou-1767 recommendation
(Simple Majority)		 ESO internal after approval
12:45     Lunch      
13:45 O 5.2 External Audit Report 2017 including Comments of the Executive and Granting of Discharge to the Director General
 Cou-1771 rev. recommendation
(Simple Majority)		 ESO internal after approval
  O 5.3 Situation of Member States' Contributions verbal information  
  O 5.4 Scale of Contributions 2019 Cou-1772
 recommendation
(Two-thirds Majority and Weighted Voting)		 ESO internal after approval
  O 5.5 Loans during the ELT Construction verbal information  
15:30     Coffee break      
15:45   6. Procurement Matters      
  R 6.1 Overview of Placed Contracts above 50.000 EUR FC 2171 conf. information confidential
  R
 6.2 Procurement Statistics and Industrial Return Coefficients
 FC 2172 conf. information
 confidential
  R
 6.3 Award of Contracts exceeding 500,000 EUR      
      - Potable Water Transportation Service for Paranal Observatory *
 FC 2173 conf. approval
(Simple Majority)		 confidential
      - Design, Manufacture and Supply of the ELT M1 Coating Plant   FC 2174 conf. approval
(Simple Majority)
 confidential
      - Ground Transportation Services for Personnel to/from and within the ALMA Observatory FC 2175 conf. approval
(Simple Majority)		 confidential
  R
 6.4
 Single Source Procurements exceeding 250,000 EUR (not related to LPO)
 FC 2176 conf. rev. approval
(Simple Majority)		 confidential
  R
 6.5 Amendments to existing Contracts (not related to LPO) FC 2177 conf. approval
(Simple Majority)		 confidential
17:00     End of Day 1      
      * AU voting      
9 May
 Session Document for Status
09:00 O
 7. Update on CERN PF verbal information  
10:00   8. Personnel Matters***      
  O 8.1 Process and Role of Committees to Amend Employment-Related Conditions for International Staff at ESO verbal information  
  O 8.2 Report on Tripartite Group verbal information  
  O
 8.3 Administrative Circular nr. 20 FC 2178
 information ESO internal
  O 8.4 Amendments to Staff Rules and Regulations      
      - Recognition of Legally Registered Partnerships Cou-1773 recommendation
(Simple Majority)		 ESO internal  
      - Long Term Care for Fellows and Students Cou-1774 recommendation
(Simple Majority)		 ESO internal  
      - Stand-by Duty Cou-1775 recommendation
(Simple Majority)		 ESO internal  
      - Children Allowance Cou-1776 recommendation
(Simple Majority)		 ESO internal  
11:00     Coffee break      
11:15     - Split of Household- and Children’s Allowance Payment if both Spouses are Members of Personnel   Cou-1777 recommendation
(Simple Majority)		 ESO internal  
      - Expatriation Allowance Cou-1778 recommendation
(Simple Majority)		 ESO internal
      - Family Leave Cou-1779 recommendation
(Simple Majority)		 ESO internal  
12:30     Lunch      
13:30     - Reimbursement of Childcare Cou-1780 recommendation
(Simple Majority)		 ESO internal  
      - Exceptional and Severe Budgetary Circumstances Clause Cou-1781**       recommendation
(Simple Majority)		 ESO internal  
14:45
 O 9. Next Meetings      
15:00
 O 10. Other business      
15:15     End of Day 2      
             
      ** Supporting documentation to document Cou-1781      
      -  Report of the ESO Finance Committee Working Group ”Affordability"      
      -  The use of “affordability” or “moderation” clauses in
salary adjustments		      
      -  Result on Salaries Simulations of Different Moderation Tunnels      
             
      ***Support documentation to Personnel Matters      
      - STAC Meeting, Summary and Recommendations, 12.03.2018      
      - Follow up on STAC Recommendations by DG, 08.03.2018      
      - Follow up on STAC Recommendations by DG, 23.04.2018      
      - Summary of 23.03.2018 Tripartite Group Meeting, 30.04.2018      
      - Summary of 11.04.2018 STAC Meeting, 02.05.2018      

FC 2179 conf. - Summary of Recommendations and Decisions of the 152nd FC meeting (confidential)

 

Presentations

Title

Classification
Overview and recent developments ESO internal
ELT Programme Status confidential
ELT Programme 6 Month Financial Overview Update March 2018 confidential
Financial Statements 2017 ESO internal
External Auditor's Audit Opinion and Report
 ESO internal
Loans during the ELT construction
 confidential
M1 Coater for the ELT
 confidential
ESO/FC 2174 conf., Design, Manufacture and Supply of the ELT M1 Coating Plant confidential
Pension Fund Update confidential
Process and Role of Committees to Amend Employment-Related Conditions for International Staff at ESO ESO internal
Personnel Matters: Overview ESO internal
Expatriation allowance ESO internal
Family Leave ESO internal
Reimbursement of Childcare ESO internal
Exceptional and Severe Budgetary Circumstances Clause ESO internal